Modern club management & parent self-service
Leave spreadsheets and paper behind. Instant mobile attendance marking, digital contracts on sign-up, make-up lesson credits, parent self-service, and automated invoicing with youth subsidies.
Everything your modern club or studio needs
From first enrollment to year-end accounting — all in one unified platform.
Instant mobile attendance
Instructors mark attendance for the whole class in 15 seconds directly from their smartphones. Large touch buttons and effortless status switching.
Digital contracts at registration
Parents accept terms and sign agreements digitally during enrollment. Date, time, and IP are tracked, and agreements remain accessible anytime.
Make-up lessons & credit tracking
When a child misses a session with an excused reason, make-up credits are granted automatically and can be redeemed in alternative groups.
Passwordless parent portal
Parents securely access their children's schedules, attendance history, make-up balance, and invoices via secure direct links.
Online payments & SEPA QR
Parents can pay fees by credit card, Apple Pay, Google Pay, or by scanning instant SEPA QR codes with their mobile banking app.
Youth vouchers & municipality reports
Automatically deducts municipal education subsidies from invoices and generates official attendance export reports in one click.
Family & sibling discounts
Intelligent detection of multiple siblings enrolled from the same household applies automatic discounts. Promo codes are also supported.
Broadcast group notices
Send instant announcements regarding cancellations, venue changes, or tournaments directly to parents' email and the portal.
Complete accounting suite
Unlike standalone club tools, e-Buhalteris provides built-in invoice management, bank feed reconciliation, expenses, and tax reporting.
Get started in just 3 simple steps
Set up your clubs and groups
Define practice schedules, locations, pricing, room capacities, and instructors in under 5 minutes.
Share your registration link
Add the link to your website, social channels, or message parents directly. They enroll, agree to terms, and receive portal access.
Track attendance & bill effortlessly
Instructors log attendance on the field, and end-of-month invoices with subsidy deductions are prepared in a single click.
Why academies choose e-Buhalteris
| Feature | e-Buhalteris Clubs | Excel / Paper | Other Systems |
|---|---|---|---|
| 1-tap mobile attendance | Yes | Manual / Slow | Partial |
| Digital contracts during signup | Automated | Paper | Expensive add-on |
| Make-up lessons & credit ledger | Integrated | None | Separate plugins |
| Full invoicing & accounting | Complete ERP | None | Requires 3rd party tool |
| Municipal subsidy export | Ready CSV/Excel | Hours of work | Basic export only |
Frequently asked questions
Do coaches need to install a mobile app?
No, the platform runs smoothly in any mobile or desktop web browser (Chrome, Safari). Android and iOS users can also add a shortcut directly to their home screen.
How do municipal youth activity subsidies and vouchers work?
Parents check a box during enrollment, submitting the student ID and municipality. When monthly invoices are generated, the system automatically deducts the voucher amount and exports attendance data for city authorities.
Do parents have to remember passwords?
No, parents receive a secure magic link by email upon registration. Tapping it opens their family portal immediately without login friction.
What does the clubs module cost?
The clubs module is included in e-Buhalteris subscriptions. You can evaluate the entire platform free for 30 days with no commitment or credit card required.
Experience seamless club management today
Save up to 15 hours each week on administration, roll calls, and tuition invoices.